Including a static Zoom Link

This guide explains how to include a static Zoom link in emails and event tickets generated from BookThatApp (BTA).

Step 1: Retrieve Your Zoom Link

First, retrieve your Zoom Personal Meeting ID (PMI) link. This link will be forwarded through email notifications and included in the ticket file template if desired.

Zoom guide to retrieve your static link: 👉

https://support.zoom.us/hc/en-us/articles/201362843-Personal-meeting-ID-PMI-and-personal-link

Step 2: Create the Virtual Location

1. Select Locations under Store management from the Settings section of the app. 

2. Select the Create location button. 

3. Enter a name for your location. 

4. Enter an email address you would like associated with this location. This will allow you to include the location email as a recipient in emails that originate from the app. 

5. Enter a phone number if applicable.

6. Select the Virtual location checkbox.

Note: For Premium and higher subscription app users and upon selecting the "Virtual Location" checkbox, the subsequent additional settings displayed can be ignored ("User", "Start video on", "Options" and "Record").

These are only required while configuring the app for a Full Zoom Integration and to share dynamically unique Zoom event links on email notifications and generated event tickets.

7. Select Save to keep the changes.

Your location will now appear in the location list under the name you specified in the initial field. 

Step 3: Associate Location with a Product

1. Create a product and configure it as normal in the app.
2. In the product configuration, select your newly created location in the Location field.

Need help with product configuration? See our guides: https://support.zetya.com/hc/en-us/articles/333757007175-Setup-Guide-Directory

Step 4: Include the Zoom Link in Email and Ticket Templates 

Booking Confirmation/Notification Email Template

1. Select Notifications under Customer interaction from the Settings section of the app.

2. Select the New Booking Confirmation/Notification template.

3. Scroll to the following code in the template. 

<p>Date: {{ booking | format_dates: shop.settings }}.</p>

4. On the line after the above code add the following code snippet and substitute the entry INSERT YOUR STATIC ZOOM LINK HERE for your static Zoom link. With the following code if the booking includes a virtual location the meeting link will be displayed. If the booking does contains a physical location a Google map of the location will be display instead followed by the written address. 

{% if booking.location %}
  <h3>Location</h3>
  {% if booking.location.virtual %}
    <a href="INSERT YOUR STATIC ZOOM LINK HERE" target="_blank">
      Join the meeting
    </a>
    <br>
  {% else %}
    <a href="{{ booking.location.address.map_address_url }}">
    <img src="{{ booking.location.address | bta_maps_img: 'zoom:16,size:225x150' }}">
    {{ booking.location.address.address_formatted }}
    </a><br>
  {% endif%}
{% endif %}

5. Select Save.

Ticket Template

1. Select Templates under Customer interaction from the Settings section of the app.

2. Open the template named Ticket. 

3. Scroll to the following segment of code in the template. 

{% if booking.location %}
<p>Location:</p>
{{ booking.location.address.address_formatted }}

<img src="{{ booking.location.address | gmaps_img: 'zoom:16,size:420x350' | base64_img }}">
{% endif %}

4. Copy the code from below. 

{% if booking.location %}
  <h3>Location</h3>
  {% if booking.location.virtual %}
    <a href="INSERT YOUR STATIC ZOOM LINK HERE" target="_blank">
    Join the meeting
    </a>
    <br>
  {% else %}
    <a href="{{ booking.location.address.map_address_url }}">
    <img src="{{ booking.location.address | bta_maps_img: 'zoom:16,size:225x150' }}">
    {{ booking.location.address.address_formatted }}
    </a>
    <br>
  {% endif%}
{% endif %}

5. Return to the template and highlight the entire segment of code from step #3. 

6. Paste the code you copied from this guide over the segment of code you just highlighted and substitute the entry INSERT YOUR STATIC ZOOM LINK HERE for your static Zoom link. 

7. Select Save.

Note: the location information is only available in the BookThatApp email templates. It is not available in the Shopify Confirmation or Order Notification email templates.

Step 5: Include Instructor as a Recipient 📧

If you need to notify an instructor about a booking you can add the Location as a CC or BCC on any of the booking email templates, and it will use the email address you specified when you created the location.